BYLAWS - OF THE NEW PRAGUE  AREA YOUTH SOCCER CLUB



ARTICLE I — NAME AND PURPOSE

Section 1. Name: The name of the organization shall be the New Prague Area Youth Soccer Club (the “Club”). The Club shall be a nonprofit corporation incorporated under the laws of the State of Minnesota.


Section 2. Purpose: The purpose of the New Prague Area Youth Soccer Club is to plan, promote, and facilitate programs and activities related to the education and development of amateur youth soccer in the New Prague area. The Club is organized exclusively for charitable and educational purposes, including fostering the physical, mental, and emotional development of youth through the sport of soccer.


ARTICLE II — MEMBERSHIP

Section 1. Membership: The Club shall have no members as defined under Minnesota Statutes Chapter 317A. All corporate powers, authority, and governance of the Club shall be vested in the Board of Directors.


ARTICLE III — BOARD OF DIRECTORS

Section 1. Authority and Responsibilities: The Board of Directors (the “Board”) shall have general charge and supervision of the affairs, property, and business of the Club. The Board is responsible for establishing policies and strategic direction and may delegate day-to-day operational responsibilities to committees, staff, or independent contractors as deemed appropriate.


Section 2. Number and Qualifications: The Board shall consist of not fewer than five (5) and not more than thirteen (13) directors. Directors must be individuals committed to the mission and purpose of the Club.


Section 3. Compensation: Directors shall serve without compensation. Directors may be reimbursed for reasonable and documented expenses incurred in the performance of their duties on behalf of the Club.


Section 4. Terms of Office: Directors shall serve two (2) year terms and may be re-elected for up to three (3) consecutive terms, unless otherwise determined by resolution of the Board. Director terms shall be staggered so that approximately one-half of the directors are elected in even-numbered years and the remaining directors are elected in odd-numbered years. The Board may assign initial term lengths as necessary to establish this staggered structure.


Section 5. Meetings: The Board shall meet at least quarterly, at such times and places as determined by the Board.


Section 6. Notice of Meetings: Written notice of all regular meetings of the Board shall be provided to each director at least two (2) weeks in advance. Notice may be provided by electronic means. Special meetings may be called with shorter notice as circumstances require.


Section 7. Quorum: A quorum for the transaction of business shall consist of fifty percent (50%) or more of the directors then in office. No business may be conducted without a quorum present.


Section 8. Voting: Actions of the Board shall require a majority vote of the directors present at a meeting at which a quorum is present, unless a greater vote is required by law or these bylaws.


Section 9. Election of Directors: During the final quarter of each fiscal year, the Board shall elect directors to replace those whose terms expire at the end of the fiscal year. Elections shall be held at a regular meeting of the Board.


Section 10. Commencement of Term: Directors elected by the Board shall assume office on the first day of the next fiscal year.


ARTICLE IV — OFFICERS

Officer Responsibilities

President | The President oversees the general operations of the organization, presides over meetings, and ensures the organization fulfills its mission and complies with all governing documents.

Vice President | The Vice President assists the President in carrying out organizational duties and serves in the President’s absence. The Vice President is responsible for registration management, including overseeing player registration processes and related coordination.


Treasurer | The Treasurer is responsible for the financial and administrative compliance of the organization. Duties include:

  • Filling all taxes including, state and Federal taxes, 1099’s, Non-Profit status, and any other fillings to keep the club in good standings with government policies.
  • Renewal of PO box as required by regulations
  • Other items such as, Website provider, storage location, and others that are deemed necessary by the board


 Secretary | The Secretary maintains meeting minutes, official records, and organizational documents, and manages official correspondence as directed by the board.


Board Members At-Large Responsibilities

Board Members At-Large may be assigned operational roles by the board, which may include:

  • Equipment Management – Oversight of purchasing, tracking, and distribution of organization equipment.
  • Uniform Management – Coordination of uniform ordering, distribution, and inventory.
  • Social Media Management – Managing and updating the organization’s social media accounts and public communications.
  • Field Assignor – Coordinating and assigning fields for games and practices.
  • Veo Management – Managing the organization’s Veo Camera system, including scheduling, setup, and video access for teams.


ARTICLE V — AMENDMENTS

Section 1. Amendments: These bylaws may be amended or repealed by a majority vote of the Board of Directors at any regular or special meeting, provided that written notice of the proposed amendment is provided to all directors at least ten (10) days prior to the meeting.


ARTICLE VI — DISSOLUTION

Section 1. Dissolution: Upon dissolution of the Club, assets shall be distributed exclusively for one or more exempt purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code, or to another nonprofit organization organized for charitable or educational purposes, in accordance with applicable state and federal law.